Privacy Policy

01Information we collect

Donors: name, email, mailing address, gift amount and date, and any dedication or note you add. Card and bank details are entered directly with our payment processors. CFA never sees or stores your full card or account number.

Applicants and program participants: contact details, project information, work samples, and your answers on application forms. Some forms ask optional demographic questions, such as race, gender identity or disability. These are always voluntary, and declining never affects your application.

Fiscally sponsored projects: contact details for project leads, project budgets, grant requests and payee details needed to make disbursements.

Newsletter, events and challenges: name, email, and registration or submission details.

Website visitors: standard usage data such as pages visited, device and browser type, collected through our website platform’s analytics and cookies. See our Cookie Policy.

02How we use it

We use your information to:

• process gifts and send tax receipts and acknowledgments
• review applications and run our programs, events and film challenges
• administer fiscal sponsorship, including grants, payments and project statements
• send newsletters and updates you’ve signed up for (you can unsubscribe at any time)
• meet our legal, tax and reporting duties as a nonprofit

We use demographic answers only in aggregate, to measure who our programs reach and to report to funders. We never use them to make decisions about an individual applicant.

03Who can see your information

Sponsored projects: if you give to a fiscally sponsored project, your name and gift amount appear on that project’s private statement so the team can thank you. Choose the anonymous option when you give if you’d prefer they not see it.

Service providers: we use trusted providers to run our work, including Donorbox and Stripe (donations), Melio (payments), JotForm (forms), Squarespace (website and email), Google Workspace (email and storage), Railway and GitHub (hosting our project portals), and Anthropic (AI tools that help us process and organize program information). They may use your information only to provide services to CFA.

Legal requirements: we may disclose information when required by law, or to protect the rights and safety of CFA or others.

We never sell, rent, or trade donor lists or any personal information.

04How long we keep it

We keep donation and financial records for as long as tax and nonprofit law requires, generally seven years. We keep other information only as long as we need it for the purpose it was collected, then delete or anonymize it.

05Security

We use reasonable administrative and technical safeguards, including access controls and encrypted connections, to protect your information. No system is completely secure, so we cannot guarantee absolute security.

06Your choices and rights

You can ask to see, correct or delete your personal information, or to stop receiving emails, by contacting us below. We may need to keep certain records, such as gift records, to meet legal duties. California residents may also request information about any disclosure of personal information to third parties for their direct marketing purposes. CFA makes no such disclosures.

07Do Not Track

Our website does not currently respond to browser “Do Not Track” signals.

08Children

Our services are not directed to children under 13, and we do not knowingly collect their personal information. If you believe a child has given us information, contact us and we will delete it.

09Changes to this policy

We may update this policy. We will post the new version on this page with a new effective date.

10Contact us